For SC District and Post Quartermasters / Trustees

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Congratulations on your election as Quartermaster or Post Trustee! This is an important position, one that requires hard work, dedication, and trustworthiness. Your Post is counting on you to fulfill your duties to the benefit of the organization, members and communities. We want to help you be successful. Whether you are new to the job or have done it before, no matter what your current level of knowledge or experience may be, there is always something you can learn, and this guide was created as a training tool and resource to assist you in your role. The enclosed guide is updated periodically where you can find the latest version.,

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South Carolina 2025-2026 Quartermaster Training Guide

South Carolina 2025-2026 Quartermaster Training Guide, Schedule of Financial and Administrative Requirements during the year

 

Additional Quartermaster Training templates

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Trustee Audit Reports

Trustee Report of Audit

If you have any questions, don't hesitate to contact State Quartermaster at qm@vfwsc.org or 843-327-3858

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VFW Post Insurance

In light of Liquor Liability policy premiums skyrocketing, the department is doing all we can to assist you and provide resources. Please see our most recent updated SC Insurance Brokers Company Listing and recommended option.

SC Insurance Brokers Company List (Updated 8/26/2024)

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Buddy Poppies

For All State Post you must order 500 Buddy Poppies through the Department Quartermaster

Go to: Programs > Buddy Poppy

 

See: "Submission / Pay": Below

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VFW Requirements for Bonding

Bonds Required for VFW Entities

If you have any questions, don't hesitate to contact State Quartermaster at qm@vfwsc.org or 843-327-3858

 

• Preventing Internal Theft
  Preventing internal theft requires a combination of policies, procedures, and tools designed to mitigate risk and foster an environment of integrity.
  
  
• VFW Prior Loss Questionnaire
  
  

Officer Bonds

• 2025-2026 Bond Form Officers Application (Due to Department QM by 8/30/2025)
  Officer Bond Application Rate Schedule Posts
  At minimum, the Quartermaster must be bonded and any officer with access to post accounts and funds. One Application per officer must be completed. You can pay for multiple officers with a single check.
  
  
• 2025-2026 Bond Forms Officers CM Mid-Term Increase (Aas needed)
  Any bond increase or change Mid-Term for an existing officer please use this form, do not submit the Officer Bond Applicaiton above.
  
  

Canteen Manager / Employee Bonds

• 2025-2026 Bond Form CM / Employees Application (Due to Department QM by 9/30/2025)
  CM / Employee Bond Application Rate Schedule Posts
  The Canteen Manager, Employees and/or Volunteers who handle post funds should be bonded. One Application per person must be completed. You can pay for multiple employees with a single check.
  

 

See: "Submission / Pay": Below

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Department Convention

Delegate dues for the Department Convention are sent to the District Commanders and Quartermasters for distribution to the Posts. You must submit dues and the Delegate Election Registration Form to the State Quartermaster prior to the Convention elections with full payment.

 

VFWSC Delegate Election Registration Form F-SC094     (Updated ACH Form 4/5/2024)

 

See: "Submission / Pay": Below

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Submission / Pay:

1. You can email completed Forms (PDF Only - pictures or photos will not be accepted) directly to qm@vfwsc.org - Forms instantly received and logged. If you cannot or do not know how to scan or create a PDF document, mail it in and we will scan it for you. The Department of SC has gone to 100% digital recordkeeping.
   or
2. Mail it in

 

Payment:

1. You can pay for your Buddy Poppies, Bonds, Delegate Fees etc using Online banking with Zelle. Most banks have this option to send or receive payments directly. Locate Zelle and add qm@vfwsc.org to Zelle contacts. It may show Dennis Hamilton as the State Quartermaster but you could rename the contact to VFWSC QM
   • Choose Send
   • To: qm@vfwsc.org or VFWSC QM as the named contact
   • Enter the amount to send
   • In the Comments, write: Post (post number): and Form being paid
   • Send
     Payment instantly received, logged and matched up with your bonds to be processed
     or
2. Mail it in

 

Make Check or Money Order Payable to:
VFW Department of SC
Attn: State Quartermaster
622 Bridlewood Ln
Mount Pleasant, SC 29464

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VFW National Website

Valuable resources, at www.vfw.org by logging in as a member (Login – top bar, right side), and going to "Member/Post Resources – VFW Training & Support." Other important resources include the Bylaws, Manual of Procedure, and Ritual. In particular, the Manual of Procedure, Sec 218 (a) (5) outlines the responsibilities of the Post Quartermaster. Learn these well. Each Post is required to maintain a current copy of the Bylaws, Manual of Procedure, and Ritual; current copies are available for purchase from the VFW Store at www.vfwstore.org. .

• Quartermaster's Guide
• Quartermaster Guide to Federal Tax Information
• Quartermaster Guide to Financial Reporting
• Quartermasters Detail of Receipt and Disbursements  (Form 4208)
• Trustee's Guide
• Officer Responsibilities Administrative Policy and Procedures

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Expense and Direct Deposit Authorization Form

All who seek reimbursement from the department of any authorized travel or other expenses needs to complete this form and sent to the State Quartermaster. We are no longer writing checks for expense reports submitted.

ACH Direct Deposit Authorization Form F-SC095     (Updated ACH Form 5/9/2024)
Expense Report Voucher Form F-SC093    (Updated Expense Voucher Form 5/9/2024)

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